The nonprofit professional societies, Marine Technology Society (MTS) and the IEEE Oceanic Engineering Society (OES) (hereafter Societies) are looking to grow the OCEANS Conference and Exposition and are looking for a partner who can provide innovative solutions. The Societies are seeking a Conference Manager and a Professional Conference Organizer (PCO) for the OCEANS Conference and Exposition. The Conference Manager shall be independent of the PCO team. OCEANS Conference and Exposition is held annually in the fall in North America, and in the Spring/Early Summer in Asia and Europe in alternating years. The Societies are seeking a single Contractor to administer the North American, Asia, and European conferences. Teaming and or sub-contracting arrangements are permissible if there is a lead organization that will provide overall administration of the team and serve as the single point of contact for all OCEANS communications with the Societies.

The objective of this Request for Proposal (RFP) is a five-year proposal (with two options) for a Conference Manager and a separate team to provide Conference support to include Communications and Marketing, Sales, Event Management, and Logistics services for OCEANS Conference and Exposition. 

Responses are due NO LATER THAN 2:00 P.M. Eastern Standard Time on April 24, 2024. Your response shall be submitted electronically to [email protected]. 

Any questions related to this notice shall be submitted, via email, NO LATER THAN 2:00 P.M. Eastern Standard Time on March 20, 2024, to Kristina Norman, [email protected]. Answers will be posted on the MTS website, as soon as practical.

When responding, please include “OCEANS PCO” in the subject line. Proposals must be valid for 90 days from the date of submission. To verify receipt of your response, contact [email protected].

We thank you for your consideration of submitting a response to this request.

VIEW REQUEST FOR PROPOSAL >>>